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Prepare for Leave

Taking time away from work—planned or unplanned—is sometimes necessary. Discover the BSW benefits that support you when you're off of work.

  • The Basics

    The main things to think about when taking a leave of absence are:

    • What type of leave am I eligible for?
    • How long can I be out?
    • Is my job protected?
    • Will my time away be paid or unpaid?

    It is important to understand that how your leave is administered is different than how you are paid on leave. Using available paid time off (PTO) and/or short-term disability are the only ways to receive income replacement while on a leave of absence. There are various leaves of absence available to you, depending on your situation.

Prepare for Leave

Determine your leave options

As a BSW employee, you may be eligible to take a leave of absence for reasons related to your own medical condition, a family member's serious condition, military service, and/or personal reasons. Explore all the details on the leave of absence page.

View Medical Leave Guide

View Parental Leave Guide

Go to LOA page

Request a Leave

Understand the process

Watch this video to see the step-by-step process of requesting a leave.

Notify your manager of your leave request

Be sure to give your manager at least a 30-day notice, when possible.

Contact the Absence Center

To begin the process, contact the Absence Center at 844.511.5762 Monday through Friday, from 7 a.m. to 7 p.m. CT. Visit the Absence Center online or go to PeoplePlace > Absence Center.

Receive confirmation of your leave

Once your documentation has been received, a case manager will notify you and your manager whether your leave has been approved or denied.

While on Leave
Add a dependent to your benefits (if applicable)
If on leave for welcoming new baby or newly placed adopted/foster child, remember to add your new dependent to your benefits within 30 days of the birth or placement.

Visit PeoplePlace > Benefits Detail to submit a life event.

Check the Absence Center website for updates

Visit the Absence Center online or go to PeoplePlace > Absence Center. You can also talk to an Absence Center representative by calling 844.511.5762 Monday through Friday, from 7 a.m. to 7 p.m. CT.

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Continue your benefits while on leave
Benefits for you and your dependents will continue while you are on a paid leave of absence. If you are on an unpaid leave, you will be billed for your benefit premiums by our third-party vendor, Optum. Be sure to pay promptly to avoid termination of your coverage.
Return from Leave
Know what to expect
Check out this video to prepare for your return to work so you know what to expect when you’re back at work.
Check your licenses
Before returning to work, ensure all applicable licenses and/or certifications are up-to-date
Notify your manager

Contact the Absence Center at 844.511.5762 Monday through Friday, from 7 a.m. to 7 p.m. CT. Visit the Absence Center online or go to PeoplePlace > Absence Center.

If you are released with restrictions, your restrictions must be approved prior to returning to work. If your department is not able to accommodate your restrictions, you may be required to remain on leave.

Helpful Resources
Record time off

Log in to PeoplePlace Time & Attendance System (API)


Needing emotional support?

Contact the Employee Assistance Program (EAP)

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Apply for the Employees 1st Fund

Log in required

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This site summarizes the programs and benefits available to employees and their eligible dependents. Official plan documents, policies and certificates of insurance that contain the details, conditions, maximum benefit levels and restrictions on benefits govern our benefits program and are available on this site. In case of a conflict between this site and the official documents, the official documents prevail. The information on this site isn't a guarantee of benefits. Baylor Scott & White reserves the right to modify or terminate its employee benefit plans and programs at any time for any reason.

Click here if you have feedback on the website or need to report an issue. All other questions and issues, please contact the corresponding resource on the Need Help page.

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