Leaves of Absence

The Basics

The main things to think about when taking a leave of absence are:

What type of leave am I eligible for?
How long can I be out?
Is my job protected?
Will my time away be paid or unpaid?

It is important to understand that how your leave is administered is different than how you are paid on leave. Using available time off and/or short-term disability are the only ways to receive income replacement while on a leave of absence. There are various leaves of absence available to you, depending on your situation.

IMPORTANT: If you've been diagnosed, treated or received medical advice for a condition within three months of your effective date on the plan, your condition may be excluded for coverage under STD. Learn more about pre-existing conditions.

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Types of Leave

As a BSW employee, you may be eligible to take a leave of absence for reasons related to your own medical condition, a family member's serious condition, military service and/or personal reasons.

Review the chart for a high-level overview.

Types of Leave Guide

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How You Are Paid

There are three possible ways to receive full or partial income replacement depending on the type of leave you take. View section above for more details.

Short-term disability (STD) insurance

Provides income replacement up to 180 days if you suffer a non-work-related injury, illness or pregnancy that prevents you from working.

PTO is used to cover the seven-day elimination period, and will also be used to supplement coverage if less than 100% of pay.

Important: You must be enrolled in STD to receive this benefit.

Visit the Disability page to learn more.

Paid time off

Use your available time off if your leave is not STD-qualifying, you aren't enrolled in STD or to supplement your STD for full income replacement.

Note: Available time off would be used and exhausted for the duration of your leave.

Visit the PTO page to learn more.

Parental Leave

Provides income replacement for 3 weeks if you welcome a new child via birth, surrogacy or adoption.

Leave may be taken at any point within the first twelve (12) months of the child’s birth/adoption.

Important: You must have elected STD coverage and be enrolled in the plan before the date of birth or placement in order to be eligible for this benefit.

View the Overview of Parental Leave below.

Not enrolled in STD, no available time off

If you're not enrolled in STD and don't have any available time off, your leave would be unpaid.

Overview of Parental Leave

To learn more about parental leave, check out the applicable Parental Leave Overview below or view the FAQs.

Parental Leave FAQs

PTO-eligible team members: Birthing and non-birthing parents (including adoption and surrogacy)

Parental Leave Overview (PTO-eligible)

Tracking-Free Time Off
TFTO-eligible team members:
Parental Leave Overview (TFTO-eligible)

Practicing Physician Time Off (PPTO)-eligible team members:
Parental Leave Overview (PPTO-eligible)

Steps to Take

As a BSW team member, you may be eligible to take a leave of absence for reasons related to your own medical condition, a family member's serious condition, military service and/or personal reasons. View the checklist to help you plan for one of the many different types of leave available to you.

LOA Checklist

Resources

View the resources below for additional information.

Absence Center
Leave of Absence Policy & FAQs
Types of Leave
Leave of Absence Checklist
Medical Leave Guide
Parental Leave Guide
Military Leave Guide
User Guide: Portal Navigation
Leader Resources

Absence Center

Visit the Absence Center to initiate a leave, get assistance or find more information.

Portal: 24/7
Call: Monday-Friday from 7 a.m. to 7 p.m. CT

Leave of Absence Policy & FAQs

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View policy View FAQs

Types of Leave

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View Types of Leave

Leave of Absence Checklist

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View Checklist

Medical Leave Guide

View Medical Leave Guides below for each time off program.

TFTO and PPTO programs effective July 1, 2024.

PTO-eligible SMTO-eligible TFTO-eligible PPTO-eligible

Parental Leave Guide

View the parental leave guides for each time off program below.

TFTO and PPTO programs effective Juy 1, 2024.

PTO-eligible SMTO-eligible TFTO-eligible PPTO-eligible

Military Leave Guide

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Military Leave Guide

User Guide: Portal Navigation

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View User Guide

Leader Resources

Visit Manage Your Team > Leaves of Absence

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View Leader Resources

This site summarizes the programs and benefits available to employees and their eligible dependents. Official plan documents, policies and certificates of insurance that contain the details, conditions, maximum benefit levels and restrictions on benefits govern our benefits program and are available on this site. In case of a conflict between this site and the official documents, the official documents prevail. The information on this site isn't a guarantee of benefits. Baylor Scott & White reserves the right to modify or terminate its employee benefit plans and programs at any time for any reason.

Click here if you have feedback on the website or need to report an issue. All other questions and issues, please contact the corresponding resource on the Need Help page.