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Leave & Disability

As a BSW team member, you may be eligible to take a leave of absence for many reasons. We also have programs available that may provide income while you are away

The basics

The main things to think about when taking a leave of absence are:

  • What type of leave am I eligible for?
  • Will my time away be paid or unpaid?

It is important to understand that how your leave is administered is different than how you are paid while on leave. Using available benefit and time off programs is the only ways to receive income replacement while on a leave of absence.

Photo: Brittney Hall, Management engineer, Yoga enthusiast

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Types of leave

There are various leaves of absence that may be available to you, depending on your situation. Review the chart below for a high-level overview of our types of leave.


Steps to take

View the checklist to help you plan for one of the many different types of leave available to you.

LOA checklist

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How you are paid
There are a few possible ways to receive full or partial income replacement depending on the type of leave you take. View section above for more details
Short-term leave (formerly short-term disability)

May be available if you can’t work because of a qualifying illness or injury or you become the parent of a new child, providing you income replacement for up to 180 days.

Note: You must be enrolled in short-term leave to receive parental leave benefits.

Learn more about short-term leave below.

Long-term disability

May pay a portion of your salary starting on the 181st day of a qualifying disability.

Learn more about long-term disability.

Paid time off

May be used to supplement your paid short-term leave. Available time off may also be applied, if your leave does not qualify or you are not enrolled in short-term leave.

Learn more about paid time off.

Unpaid
If you're not enrolled or eligible for short-term leave and/or you don't have any available paid time off, your leave would be unpaid.

Short-term leave (STL)
click the tabs to learn more

Formerly short-term disability

Short-term leave is a voluntary benefit which provides income replacement for up to 180 days if you can’t work because of a qualifying illness or injury or you become the parent of a new child.

How it works

  • You are automatically enrolled at 60% coverage when you become eligible for benefits, and some team members can choose to buy-up coverage to 70%.
  • If you are enrolled in short-term leave, you are also eligible for parental leave.
  • You can opt out during your enrollment window, but if you do, you might not be covered for certain pre-existing conditions* if you enroll at a later time.
  • Actively at work provision: If you request to elect or increase you or your dependents’ coverage and are not actively at work at the start of the plan year, your coverage changes will not take effect until the date you return to work.
*Pre-existing Conditions
  • If you enroll during annual enrollment or during a life event, any conditions for which you've been diagnosed, treated or received medical advice, including pregnancy, in the 3 months prior to your effective date on the plan (October through December for annual enrollment) would be excluded from coverage for a period of 12 months.
  • If you enroll as a new hire or because you are newly eligible for benefits, the pre-existing condition provision does not apply.

Short-term leave may be available if your leave is for your own serious medical condition.

View the applicable medical leave guide to learn more about how you may be paid while you’re out.

PTO-eligible medical leave guide

TFTO-eligible medical leave guide

PPTO-eligible medical leave guide

No matter how your family is growing, whether through birth, surrogacy or adoption, our parental leave is designed for all parents. For those enrolled in our short-term leave program, parental leave may provide parents with time off to bond with their new child.

Parental leave may be taken at any point within the first twelve (12) months of the child’s birth/adoption.

  • For births/adoptions before Jan. 1, 2025: Provides 100% income replacement for 3 weeks.
  • For births/adoptions on or after Jan. 1, 2025: Provides 100% income replacement for 4 weeks.

Important: You must have elected short-term leave coverage and be enrolled in the plan before your child's date of birth or placement in order to be eligible.

To learn more about parental leave and how your leave and pay work while you’re out, check out the applicable parental leave overview below or view the FAQs.

FAQs

For births/adoptions before Jan. 1, 2025

PTO-eligible parental leave overview

TFTO-eligible parental leave overview

PPTO-eligible parental leave overview



For birth/adoptions on or after Jan. 1, 2025

 

PTO-eligible parental leave overview

TFTO-eligible parental leave overview

PPTO-eligible parental leave overview

 

Your short-term leave rates are deducted form your paycheck every pay period, before taxes. Rate calculations are available in the PeoplePlace enrollment system.

Check STL rates

Long-term disability (LTD)

If you are out for more than 180 days due to a qualifying disability, you may be eligible for LTD.

How It Works

  • BSW provides basic LTD (50%* coverage) at no cost to you, up to $15,000* a month.
  • You have the option to buy-up coverage by 10%, up to $15,000* a month.
  • If approved, LTD benefits continue for as long as you are disabled (and continue to meet certain criteria), or until you reach normal Social Security retirement age.
  • Pre-existing conditions limitations may apply.
  • Actively at work provision: If you request to elect or increase you or your dependents’ coverage and are not actively at work at the start of the plan year, your coverage changes will not take effect until the date you return to work.

*Other coverage levels are available for certain executive and physician roles and are visible in the PeoplePlace enrollment system.

LTD buy-up rates

Your LTD buy-up rates are deducted form your paycheck every pay period, after taxes. Rate calculations are available in the PeoplePlace enrollment system.

Check LTD buy-up rates

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Resources

View the resources below for additional information.

  • Request a leave
  • Leave of absence policy
  • Types of leave
  • Leave of absence checklist
  • Medical leave guide
  • Parental leave guide births/adoptions before 1/1/25
  • Parental leave guide births/adoptions on or after 1/1/25
  • Military leave guide
  • Leader resources

Request a leave

Visit the Absence Center to initiate a leave, get assistance or find more information.

  • mySedgwick.com/bswh: 24/7

  • Call 844.511.5762: Monday - Friday 7 AM to 7 PM cst

View the mySedgwick user guide for assistance with navigation

Log inCall

Leave of absence policy

Note: Log-in required

View policy

Types of leave

Review information on the different types of leave offered.

View types of leave

Leave of absence checklist

View checklist

Medical leave guide

View medical leave guides below for each time off program.

TFTO and PPTO programs effective July 1, 2024.

PTO-eligibleTFTO-eligiblePPTO-eligible

Parental leave guide births/adoptions before 1/1/25

View the parental leave guides for each time off program below for births and/or adoptions before Jan. 1 2025.

TFTO and PPTO programs effective Juy 1, 2024.

PTO-eligibleTFTO-eligiblePPTO-eligible

Parental leave guide births/adoptions on or after 1/1/25

View the parental leave guides for each time off program below for births and/or adoptions on or after Jan. 1 2025.

PTO-eligibleTFTO-eligiblePPTO-eligible

Military leave guide

Note: Log-in required

Military leave guide

Leader resources

Visit Manage Your Team > Leaves of Absence 

Note: Log-in required

View leader resources

Short-term leave (STL)

Formerly short-term disability

Short-term leave is a voluntary benefit which provides income replacement for up to 180 days if you can’t work because of a qualifying illness or injury or you become the parent of a new child.

 

How it works

  • You are automatically enrolled at 60% coverage when you become eligible for benefits, and some team members can choose to buy-up coverage to 70%.
  • If you are enrolled in short-term leave, you are also eligible for parental leave.
  • You can opt out during your enrollment window, but if you do, you might not be covered for certain pre-existing conditions* if you enroll at a later time (see below).
  • Actively at work provision: If you request to elect or increase you or your dependents’ coverage and are not actively at work at the start of the plan year, your coverage changes will not take effect until the date you return to work.
*Pre-existing Conditions
  • If you enroll during annual enrollment or during a life event, any conditions for which you've been diagnosed, treated or received medical advice, including pregnancy, in the 3 months prior to your effective date on the plan (October through December for annual enrollment) would be excluded from coverage for a period of 12 months.
  • If you enroll as a new hire or because you are newly eligible for benefits, the pre-existing condition provision does not apply.
Medical leave
Short-term leave may be available if your leave is for your own serious medical condition. View the applicable medical leave guide below to learn more about how you may be paid while you’re out.
PTO-eligible team members

Medical leave guide

TFTO-eligible team members

Medical leave guide

PPTO-eligible team members

Medical leave guide

Using STL for parental
No matter how your family is growing, whether through birth, surrogacy or adoption, our parental leave is designed for all parents. For those enrolled in our short-term leave program, parental leave may provide parents with time off to bond with their new child.

Parental leave may be taken at any point within the first twelve (12) months of the child’s birth/adoption.
  • For births/adoptions before Jan. 1, 2025: Provides 100% income replacement for 3 weeks.
  • For births/adoptions on or after Jan. 1, 2025: Provides 100% income replacement for 4 weeks.
Important: You must have elected short-term leave coverage and be enrolled in the plan before your child's date of birth or placement in order to be eligible.

To learn more about parental leave and how your leave and pay work while you’re out, check out the applicable parental leave overview below or view the FAQs.
Births/adoptions before Jan. 1, 2025


PTO-eligible parental leave overview


TFTO-eligible parental leave overview


PPTO-eligible parental leave overview

Births/adoptions on or after Jan. 1, 2025


PTO-eligible parental leave overview


TFTO-eligible parental leave overview


PPTO-eligible parental leave overview

Short-term leave rates

Your short-term leave rates are deducted form your paycheck every pay period, before taxes. Rate calculations are available in the PeoplePlace enrollment system.

Check STL rates

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This site summarizes the programs and benefits available to employees and their eligible dependents. Official plan documents, policies and certificates of insurance that contain the details, conditions, maximum benefit levels and restrictions on benefits govern our benefits program and are available on this site. In case of a conflict between this site and the official documents, the official documents prevail. The information on this site isn't a guarantee of benefits. Baylor Scott & White reserves the right to modify or terminate its employee benefit plans and programs at any time for any reason.

Click here if you have feedback on the website or need to report an issue. All other questions and issues, please contact the corresponding resource on the Need Help page.

© 2023 Baylor Scott & White Health. All Rights Reserved.
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