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Change & life events
Benefits continuation
We’re here to help you navigate your benefits as your employment with Baylor Scott & White comes to an end. You may have options to continue certain benefits and access important resources. Review the information below to understand what happens to your healthcare coverage, savings, insurance and retirement benefits.
Medical, dental and vision coverage
Your medical, dental and vision coverage continues through the end of the pay period in which your employment ends. After that, you may be eligible to continue coverage through COBRA.
COBRA enrollment information will be mailed to your home within two to three weeks after your last day of employment. You'll have 60 days to elect coverage.
Questions about COBRA?
Call: 855.687.2021
Online: OptumBank.com
Spending and savings accounts
- Healthcare flexible spending account (FSA): Coverage continues through your last day of employment. Eligible expenses incurred before that date may be submitted for reimbursement. COBRA continuation may be available.
- Health savings account (HSA): Your HSA is yours to keep. You can continue using your HSA funds and any accumulated earnings after leaving BSW.
Life, disability and supplemental coverage
Depending on the plan, you may have options to convert or continue certain coverage after employment ends, including:
- Life and AD&D insurance
- Long-term disability
- Critical illness insurance
- Accident insurance
- Hospital indemnity insurance
Conversion or portability deadlines may apply, so review your options promptly after separation.
Have questions?
Retirement savings plans
Your retirement savings stay with you after you leave BSW.
- You're always 100% vested in your own contributions.
- Employer matching contributions become fully vested after three years of service.
- You'll receive information from Empower about your distribution options after employment ends.
- Depending on your balance, you may be able to leave funds in the plan, roll them over to another qualified account or take a distribution.
Paid time off
- PTO-eligible team members may receive payment for unused PTO after employment ends.
- Team members eligible for Tracking-Free Time Off (TFTO) don't receive payment for unused TFTO when employment ends. "
View details about when your benefit plans will end and when your final premium deductions will occur based on your last day of employment. This information can help you prepare for any coverage transitions and avoid unexpected costs.
Medicare options
Understand your Medicare options
Need help?
ALEX Medicare provides personalized guidance through a simple online experience. By learning about your unique situation, healthcare needs and preferences, ALEX helps you explore Medicare options and make more informed coverage decisions with confidence.
How ALEX can help
- Provides personalized Medicare guidance based on your needs.
- Helps you understand Medicare coverage options and enrollment considerations.
- Offers recommendations through a simple conversation-based experience.
- Supports retirees and family members who are navigating Medicare decisions.
Departure checklist
Your departure checklist
Whether you're retiring or leaving BSW for another opportunity, follow these steps to help ensure a smooth transition.
Tip: Update your contact information and review your benefits continuation options before your last day to ensure you receive important healthcare, retirement, and tax-related communications.
1. Notify your manager
Provide written notice in accordance with the Separation from Employment policy including your reason for leaving and your planned last day of work.
2. Transition your work
Work with your manager and team members to transfer responsibilities, document key processes, and support a seamless handoff. Remember that your BSW email and network access will end on your last day of employment.
3. Update your contact information
Verify your personal contact information in PeoplePlace so you can receive important communications, including benefits continuation information and tax documents such as your W-2.
4. Clear your workspace
Remove personal belongings from your workspace and return any sensitive BSW information. If you work remotely, remove work-related files from personal devices and return any confidential materials.
5. Return company property
Return company-issued items, including your ID badge, keys, computer, mobile phone, and any other BSW equipment.
6. Complete your exit survey
After your last day, you'll receive an invitation at your personal email address to complete an exit interview survey.
7. Review benefits continuation options
Understand when your benefits end and what continuation options may be available, including healthcare coverage, spending accounts, insurance benefits, and retirement savings plans. Review your options before your last day so you can make informed decisions about your coverage after leaving BSW.
Resources
Employment verification
Employment verification
For employment verification for commercial entities such as a mortgage, auto loan, credit card application, job offer or apartment lease, employers can visit TheWorkNumber.com or call 1.800.367.5690.
For employment verification for social service agencies such as Medicaid, SNAP, TANF or subsidized housing, employers can visit TheWorkNumber.com or call 1.800.660.3399.
If there's a discrepancy with information received from The Work Number, fax a verification form to PeoplePlace at 254.899.3770 for review. PeoplePlace will then review and complete the form within 72 hours. The employer or team member should then contact PeoplePlace at 844.417.5223 to report the discrepancy so it can be investigated.
EnCore
Your EnCore points don't expire and remain available for redemption after your last day. For assistance redeeming points, call Workhuman Customer Service at 1.844.732.5501 or 1.844.732.5505.
This site summarizes the programs and benefits available to employees and their eligible dependents. Official plan documents, policies and certificates of insurance that contain the details, conditions, maximum benefit levels and restrictions on benefits govern our benefits program and are available on this site. In case of a conflict between this site and the official documents, the official documents prevail. The information on this site isn't a guarantee of benefits. Baylor Scott & White reserves the right to modify or terminate its employee benefit plans and programs at any time for any reason.
Please contact us if you have feedback on the website or need to report an issue.