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Paid time off (PTO)
Eligible team members accrue PTO and may participate in the annual PTO sell/donate campaign.
Eligibility
- Team members who work a 7-on/7-off schedule
- Advanced practice professionals (APP) shift providers
- PRN team members
- Contingent or contract workers
- Physicians
- Team members covered under the tracking-free time off (TFTO) policy
Accrual chart
Log in required.
PTO policy
Log in required.
Quick links
How it works
Eligible team members earn PTO to use for holidays, vacations, sick days and other personal reasons.
- You start accruing PTO on your first day of work.
- Accrual is based on the number of regular hours you work, up to your standard hours, and your years of service.
- The more years of service you have, the more PTO you can accrue.
- Plus, you can carry over up to 200 hours of PTO into the next calendar year.
Always coordinate with your supervisor to keep them informed about your plans to take time off.
Note: If you have a balance of more than 200 hours after the last pay period of the year, the excess hours are subtracted from your balance at the beginning of the first pay period of the year. PTO more than the allowable carryover balance is forfeited and not paid out.
Plan your time off
At one time or another, we all need time away from work. Whether it is to ensure you take a break and recharge, or for a serious reason, we support your well-being.
There is no substitute for taking time away from work to rest, recharge and do something that brings you joy.
Tracking-free time off (TFTO)
Our tracking-free time off (TFTO) program gives eligible team members greater flexibility in managing their time away from work.
Eligibility
- Exempt corporate team members1
- Manager-level and above who are exempt
- Advanced Practice Professionals (APPs)
- This program excludes team members who are 7 on/7 off, PRN, Shift Providers, TDA, contingent or contract workers and physicians
View the links below for additional information.
Note: Log in required.
Highlights
- Eligible team members are provided an annual number of days on Jan. 1 for usage throughout the year, based on years of service.2 See TFTO chart below to learn more (note: log in required).
- Sick time3 and observed holidays are not deducted from the annual number of available days and are paid as regular salary.
- Team members request time off from their leader; no coding/tracking necessary.
1 Corporate defined as those in the following job families: Community Affairs, Corporate Governance, Customer Service, Finance, Human Resources (HR), Informatics, Information Technology (IT), Marketing/Sales, Office/Clerical, Revenue Cycle and Supply Chain as well as employees in company “Baylor Scott & White Health” (999).
2 Time off prorated based on hire date and FTE.
3 If absence extends beyond one week, time off due to illness/injury may be paid under the voluntary STD plan, if coverage elected and the disability claim is approved.
Practicing physician time off (PPTO)
Physician time off practices are aligned across our Medical Groups and designed to support ease and flexibility in scheduling time away.
Eligibility
- Regular full and part-time employed physicians1
View the links below for additional information.
Note: Log in required.
Highlights
- Eligible physicians are provided an annual number of days on Jan. 1 for usage throughout the year, based on years of service.2 See PPTO chart below to learn more (Note: Log in required).
- Sick time3 and observed holidays are not deducted from the annual number of available days and are paid as regular salary.
- Continuing Medical Education (CME) time is not included in PPTO and is a separate benefit.
- Eligible physicians follow department processes for requesting time off and tracking is managed locally or at the department/leader level.
1 Excluding shift providers, PRNs, contingent/contract/those covered under the tracking-free time off program.
2 Time off prorated based on hire date and FTE.
3 If absence extends beyond one week, time off due to illness/injury may be paid under the voluntary STD plan, if coverage elected and the disability claim is approved.
Sick time
Eligibility
- 7 on/7 off team members
- Advanced practice providers (APP) who are classified as shift providers
Highlights
- Provided on Jan. 1 and is available to use throughout the year. See the sick time policy below to learn more (Note: Log in required).
- New team members receive sick time following 90 days of service
PTO sell/donate campaign
While there's no substitute for taking time away from work to rest and recharge, eligible team members* can choose to sell or donate PTO during our annual campaign each fall.
The annual limit for selling and donating PTO is a combined 80 hours per year. You can sell all 80 hours, donate all 80 hours or split the hours between the two options.
- Sell PTO: If you sell PTO, you'll receive 90% of your hourly pay rate multiplied by the number of hours sold. The amount sold will be subject to applicable payroll taxes and is 401(k) eligible.
- To sell part of your PTO bank, you must:
- Sell a minimum of eight hours.
- Maintain a balance of 16 hours to ensure available time off for holidays, sick time and other needs.
- Donate PTO: If you donate to the BSW Foundation or United Way, you can direct your donation to the areas of need that matter most to you.
View the links below for additional information.
Note: Login required.