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Time off programs

Our time off benefits give you flexible options to respond to your life and needs.

Eligibility

We offer a variety of time off programs to meet the diverse needs of our workforce—supporting them on their journeys to living well.

PTO accrual chart 

Paid Time Off (PTO)

Team members who are eligible for the Paid Time Off program accrue PTO and are eligible for our annual PTO sell/donate campaign. 

  • Eligibility
  • How it works
  • Accrual chart
  • PTO policy
  • Carryover balance
  • PTO sell/donate campaign
  • Quick links

Eligibility

 

Regular full and part time team members are eligible for the paid time off (PTO) program, except those who are 7 on/7 off, Advance Practice Professionals (APP) shift providers, PRNs, contingent/contract workers, practicing physicians, covered under the tracking-free time off policy.

 

How it works

Accruing and using your PTO

Eligible team members earn PTO to use for holidays, vacations, sick days and other personal reasons.

  • You start accruing PTO on your first day of work.
  • Accrual is based on the number of regular hours you work (up to your standard hours) and years of service.
  • The more years of service you have, the more PTO you can accrue.
  • Plus, you can carry over up to 200 hours of PTO into the next calendar year.

Always coordinate with your supervisor to keep him or her up to date on your plans to take time off. 

Accrual chart

Log in required

PTO policy

Log in required

Carryover balance

Log in required

PTO sell/donate campaign

While there is no substitute for taking time away from work to rest and recharge, eligible employees* can choose to sell and/or donate PTO during our annual campaign, running each fall.

The annual limit for sell/donate is a combined 80 hours per year to split as you see fit—sell all 80 hours, donate all 80 hours or anything in between.

  • Sell PTO 
    If you sell PTO, you will receive 90% of your hourly pay rate multiplied by the number of hours sold. The amount sold will be subject to applicable payroll taxes and is 401(k) eligible.
    To sell part of your PTO bank, you must:
    • Sell a minimum of eight hours;
    • Maitain a balance of 16 hours to ensure available time off for holidays, sick time, etc. 
  • Donate PTO
    If you donate to a BSW Foundation and/or United Way, you can designate your donation to the areas of need that matter most to you.

View the links below for additional information. Note: Sign-in required.

*Excludes employees who receive sick time only and/or are already paid out annually as part of another program (e.g. 7 on/7 off), PRNs, contingent/contract employees, stipend paid employees, residents, tracking-free time off (TFTO) eligible employees, physicians and medical directors. 

  • Plan Your Time Off

    At one time or another, we all need time away from work. Whether it is to ensure you take a break and recharge, or for a serious reason, we support your well-being. 

    ​​​​​​​There is no substitute for taking time away from work to rest, recharge and do something that brings you joy.

Tracking-free time off (TFTO)

Our tracking-free time off program (TFTO) is a market-leading benefit in healthcare with enhanced freedom and flexibility.

Eligibility:

  • Corporate team members1

  • Manager-level and above2


Highlights:

  • Eligible team members are provided an annual number of days on Jan. 1 for usage throughout the year, based on years of service.See TFTO chart below to learn more (note: log in required).

  • Sick time4 and observed holidays are not deducted from the annual number of available days and are paid as regular salary.

  • Team members request time off from their leader; no coding/tracking necessary. 

1 Corporate defined as those in the following job families: Community Affairs, Corporate Governance, Customer Service, Finance, Human Resources (HR), Informatics, Information Technology (IT), Marketing/Sales, Office/Clerical, Revenue Cycle and Supply Chain.

2 Excluding physicians and medical directors.

3 Time off prorated based on hire date and FTE.

4 If absence extends beyond one week, time off due to illness/injury may be paid under the voluntary STD plan, if coverage elected and the disability claim is approved.

 

 

View the links below for additional information. Note: Log in required.

 

Practicing physician time off (PPTO)

Physician time off practices are aligned across our Medical Groups and designed to support ease and flexibility in scheduling time away.

Eligibility:

  •  Regular full and part-time employed physicians1

 

Highlights:

  • Eligible physicians are provided an annual number of days on Jan. 1 for usage throughout the year, based on years of service.See PPTO chart below to learn more (Note: Log in required).

  • Sick time3 and observed holidays are not deducted from the annual number of available days and are paid as regular salary.

  • Continuing Medical Education (CME) time is not included in PPTO and is a separate benefit.

  • Eligible physicians follow department processes for requesting time off and tracking is managed locally or at the department/leader level.

Excluding shift providers, PRNs, contient/contract/those covered under the tracking-free time off program.

2 Time off prorated based on hire date and FTE.

3 If absence extends beyond one week, time off due to illness/inury may be paid under the voluntary STD plan, if coverage elected and the disability claim is approved.

 

View the links below for additional information. Note: Log in required.

 

Sick time

Eligibility:

  • 7 on/7 off team members

  • Advanced practice providers (APP) who are classified as shift providers

Highlights:

  • Provided on Jan. 1 and is available to use throughout the year. See the sick time policy below to learn more (Note: Log in required).

  • New team members receive sick time following 90 days of service

 

Helpful Resources

View the time off policies

Baylor Scott & White Health > Human Resources > Time Off

Log in required.

Policies

Leader resources

Log in required.

 

All time off programs

This site summarizes the programs and benefits available to employees and their eligible dependents. Official plan documents, policies and certificates of insurance that contain the details, conditions, maximum benefit levels and restrictions on benefits govern our benefits program and are available on this site. In case of a conflict between this site and the official documents, the official documents prevail. The information on this site isn't a guarantee of benefits. Baylor Scott & White reserves the right to modify or terminate its employee benefit plans and programs at any time for any reason.

Click here if you have feedback on the website or need to report an issue. All other questions and issues, please contact the corresponding resource on the Need Help page.

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